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Payroll Clerk
Begin your payroll clerk job description with a concise paragraph or list of bulleted items designed to sell your company, institution, or workplace to applicants. Emphasize your organization’s investments in employee development or its dedication to work-life balance. You might also mention how many employees or clients you have, or the scope of your business.
Payroll Clerk Job Responsibilities:
- Pays employees by calculating pay and deductions and issuing checks.
- Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.
- Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
- Communicates payroll deductions to retirement administrators for 401(k) plans and other pre-taxation savings plans.
- Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.
- Resolves payroll discrepancies by collecting and analyzing information and interacting with HR.
- Provides payroll information by answering questions and requests.
- Maintains payroll operations by following policies and procedures, and reporting needed changes.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
In this section of your payroll clerk job description you’ll want to sell the position in a similar way as your first paragraph marketed your workplace to candidates. To ensure that the salary range you mention in your job post is in line with similar salaries in your region, you can use a salary tool that allows you to input job title and location. You can also mention benefits, including healthcare, skills training, tuition and/or certification reimbursement, or paid time off.
Payroll Clerk Skills and Qualifications:
- Analytical skills
- Data entry skills
- Attention to detail
- Deadline-driven
- Problem solving
- Flexibility and adaptability
- Confidentiality
- General math skills
- Familiarity with financial software
- Familiarity with accounting principles
- Communication skills
- Organizational skills
Education, Experience, & Licensing Requirements:
- High school diploma required; associate’s degree preferred
- Experience working in an office setting
- Previous payroll software experience a plus
- Fundamental Payroll Certification (FPC) and the Certified Payroll Professional (CPP) a plus
What Does a Payroll Clerk Do?
A payroll clerk provides payroll accounting services to a business or organization. For this career, your responsibilities include collecting and reporting on timekeeping, calculating bonuses and commissions, managing garnishments, and issuing checks and direct deposits. Additionally, you may keep track of payroll expenses and perform some administrative and bookkeeping duties, along with setting up new employees in the payroll system and removing them from the system when they leave the organization. You may also deliver the paycheck or stub to the employee in person or ensure its delivery to the employee’s home address.
How to Become a Payroll Clerk
To become a payroll clerk, you need a high school diploma or GED certificate. However, hiring managers may favor candidates with a bachelor’s degree in business or math. Qualifications for a career as a payroll clerk include an attention to detail and excellent organizational skills. Computer skills are also necessary, as is a knowledge of basic bookkeeping. You must be able to work independently or in teams—as needed—to get payroll completed and submitted on time. Jobs as a payroll clerk can be found in a variety of businesses and organizations. To gain advancement in the career field, you should consider earning professional certifications from the American Payroll Association (APA).
Payroll Clerk Job Description Sample
With this Payroll Clerk job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Payroll Clerk role.
what affects the salary of a payroll clerk?
Payroll clerks are paid based on several factors. Experience is a significant determinant of salary, with seasoned professionals typically earning more. Specialization in specific industries or sectors, such as healthcare or finance, can positively influence salary levels.
Salaries differ between urban and rural areas, as well as between provinces, based on geographic location. There may be higher salaries available in major cities and regions where finance professionals are in high demand.
Educational background and relevant certifications, such as those related to payroll processing or human resources, can contribute to higher earning potential. Additionally, economic conditions and industry demand for specific skills may impact salaries, with payroll clerks possessing in-demand skills experiencing increased compensation.
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