OR


Secretaries

Stories you may like



Secretaries and administrators play a supportive role in organisations where they are employed to undertake a variety of administrative tasks.

Secretaries and administrators help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function. The job title ‘administrator’ and ‘secretary’ can be used interchangeably to describe the same role, or ‘secretary’ can be another, more old-fashioned name for a personal assistant or executive assistant.

Typical responsibilities of the job include:

  • answering calls, taking messages and handling correspondence

  • maintaining diaries and arranging appointments

  • typing, preparing and collating reports

  • filing

  • organising and servicing meetings (producing agendas and taking minutes)

  • managing databases

  • prioritising workloads

  • implementing new procedures and administrative systems

  • liaising with relevant organisations and clients

  • coordinating mail-shots and similar publicity tasks

  • logging or processing bills or expenses

  • acting as a receptionist and/or meeting and greeting clients

  • if more senior, recruiting, training and supervising junior staff.

An administrative or secretarial role can sometimes be a way into another profession, particularly those in the media or marketing; that is, many professionals in sectors such as marketing and the media start out in an administrative role and 'work their way' up. Similarly, university students and graduates often do short-term temp work as an administrator or secretary via a recruitment agency during the holidays or after graduating. This sort of office experince can be an asset on a CV.

 

Qualifications and training required

 

Formal academic qualifications are not always needed, although some employers do require you to be educated to a GCSE/standards or A level/highers level. A small minority might ask for a degree, in which case a degree in English, business, IT or information science may be beneficial.

Most employers require applicants to have office or administrative work experience; relevant experience can be gained through temping via recruitment agencies. This, in turn, can lead to permanent work.

Some organisations ask for the ability to type a certain number of words per minute or to have experience in audiotyping; however, shorthand is no longer asked for as standard. A range or secretarial training courses are available online or via further education colleges.

 

Key skills for secretaries

 

  • Good communication, customer service and relationship-building skills

  • Teamworking skills

  • Organisation and time management skills

  • Attention to detail

  • Negotiation skills

  • Assertiveness

  • Flexibility

  • Tact, discretion and diplomacy

  • The ability to be proactive and use your initiative: to see what needs doing and to do it

  • The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

 

Typical employers of secretaries and administrators

 

A huge range of organisations across the public and private sectors employ secretaries and administrators.

Jobs can typically be found on jobs boards, directly through the employer’s websites, through recruitment agencies and in the print and online versions of local and national newspapers.

 



Share with social media:

User's Comments

Judi bola Reply

Wow, What an Outstanding post. I found this too much informatics. It is what I was seeking for. I would like to recommend you that please keep sharing such type of info.If possible, Thanks. permainan mobile

Cupom americanas Reply

This is such a great resource that you are providing and you give it away for free. Cupom Americanas

Leedon green showflat Reply

Leedon Green by Yanlord & MCL. Hotline 61009266. Get Discounts, Direct Developer Price, Brochure, Floor Plan, Price List & More. Former Tulip Garden at Farrer. Leedon Green Showflat

Penrose condo showroom Reply

Penrose by CDL & Hong Leong. Hotline 61009266. Get Discounts, Direct Developer Price, Brochure, Floor Plan, Price List and More. Penrose Condo @ Sims Drive Penrose Condo Showroom

Ali khatri Reply

Awesome and interesting article. Great things you've always shared with us. Thanks. Just continue composing this kind of post. kalyan matka

Ali khatri Reply

Awesome and interesting article. Great things you've always shared with us. Thanks. Just continue composing this kind of post. Cupons Americanas

Ali khatri Reply

Awesome and interesting article. Great things you've always shared with us. Thanks. Just continue composing this kind of post. Cupons Americanas

Ali khatri Reply

Wow, What an Outstanding post. I found this too much informatics. It is what I was seeking for. I would like to recommend you that please keep sharing such type of info.If possible, Thanks. Camping Outdoor Clearance

Ali khatri Reply

Thanks for posting this info. I just want to let you know that I just check out your site and I find it very interesting and informative. I can't wait to read lots of your posts. buy instagram followers

Ali khatri Reply

This is very educational content and written well for a change. It's nice to see that some people still understand how to write a quality post.! https://elderlyauthority.com/donation-pick-up/

Ali khatri Reply

Thanks for posting this info. I just want to let you know that I just check out your site and I find it very interesting and informative. I can't wait to read lots of your posts. servis bicykle

Ali khatri Reply

I was surfing the Internet for information and came across your blog. I am impressed by the information you have on this blog. It shows how well you understand this subject. best research paper writing services

Ali khatri Reply

i really like this article please keep it up. tiktok smm

Ali khatri Reply

Awesome and interesting article. Great things you've always shared with us. Thanks. Just continue composing this kind of post. erotic massage

Ali khatri Reply

Thanks for sharing nice information with us. i like your post and all you share with us is uptodate and quite informative, i would like to bookmark the page so i can come here again to read you, as you have done a wonderful job. Nuru massage Las Vegas

Ali khatri Reply

All the contents you mentioned in post is too good and can be very useful. I will keep it in mind, thanks for sharing the information keep updating, looking forward for more posts.Thanks websites

Ali khatri Reply

Thanks for your post. I’ve been thinking about writing a very comparable post over the last couple of weeks, I’ll probably keep it short and sweet and link to this instead if thats cool. Thanks. BVP CERTIRICATION COURSE ONLINE (BEHAVIORAL VIOLENCE PREVENTION)

Prototype mold Reply

I think this is one of the most significant information for me. And i’m glad reading your article. But should remark on some general things, The web site style is perfect, the articles is really great : D. Good job, cheers prototype mold

Ali khatri Reply

This is just the information I am finding everywhere. Thanks for your blog, I just subscribe your blog. This is a nice blog.. non renewable energy

Saeedkhatri Reply

Call The Atelier Showroom Hotline at 69004123 for appointment to enjoy Direct Developer Price and Discount. Showflat Viewing is by appointment only the atelier showroom

Ali khatri Reply

Call Myra @ Potong Pasir Showflat Hotline at 69004123 for appointment to enjoy Direct Developer Price and Discount. Showroom Viewing is by appointment only. myra showflat

Ali khatri Reply

Great article with excellent idea!Thank you for such a valuable article. I really appreciate for this great information.. forett at bukit timah

Ali khatri Reply

When you use a genuine service, you will be able to provide instructions, share materials and choose the formatting style. myra

Ali khatri Reply

I was surfing the Internet for information and came across your blog. I am impressed by the information you have on this blog. It shows how well you understand this subject. clavon

Ali khatri Reply

Your work is truly appreciated round the clock and the globe. It is incredibly a comprehensive and helpful blog. fourth avenue residences

Ali khatri Reply

Your work is truly appreciated round the clock and the globe. It is incredibly a comprehensive and helpful blog. juniper hill

Ali khatri Reply

Wow, What an Outstanding post. I found this too much informatics. It is what I was seeking for. I would like to recommend you that please keep sharing such type of info.If possible, Thanks. Care Packages

Ali khatri Reply

Call The Atelier Showroom Hotline at 69004123 for appointment to enjoy Direct Developer Price and Discount. Showflat Viewing is by appointment only the atelier showroom

Ali khatri Reply

Call Normanton Park Showflat Hotline at 69004123 for appointment to enjoy Direct Developer Price and Discount. Showroom Viewing is by appointment only. normanton park showflat

Interior Reply

This drawing is amazing and so creative, I will send my kids to learn art and craft and create similar project The Woodleigh Residences. I am excited to meet new friends when my school start tomorrow. Very interesting discussion here, I will definitely share it with my friends staying at Treasure At Tampines with the residents of Treasure At Tampines.

Rate trade Reply

Find the best Fixed mortgage rate in Toronto that work perfectly for you. We make it easy to compare rates in Toronto big banks and top brokers for free. Best Mortgage Rate in Toronto

Pets Reply

cool. pets at home

Joseph whitaker Reply

You have outdone yourself this time. It is probably the best, most short step by step guide that I have ever seen. Canara Bank Balance Check Number

Joseph whitaker Reply

A very excellent blog post. I am thankful for your blog post. I have found a lot of approaches after visiting your post. Happy Birthday Backgrounds


Related Posts and Updates



How to get employed as a Secretary?



(Numbers only)

Submit